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Tag Archives: Google Calendar

The easiest way to get Google Calendar Events to Twitter

I have blogged before about how to send a Google Calendar Event Reminder to Twitter, but the process has changed.  So, I recently did an update, but the process had a bunch of confusing steps and hoops to jump through.  Now I am going to show you the easiest way to tweet out those events from Google Calendar.

You will need a few things to get started.  A Gmail account (personal or through a Google Apps Domain), A Google Calendar, A Twitter account, and last an account with ifttt.com. I would recommend creating a new Gmail, Google Calendar and Twitter account for this process.  I wouldn’t want you to be tweeting out a reminder for your next doctor’s appointment.

First, to get the process started, we need to set up your Google Calendar.  Go into your calendar notifications settings and set the default reminder for an email.  Choose a good amount of time you would like to have the reminder email before the event.  For our school calendar events; I use 2 days, for our cafeteria menu; I use 23 hours.

Your Gmail account will just be a pathway, there is nothing to set up, not even a forwarding email.

Next, we head on over to http://ifttt.com

ifttt.com is the glue that makes this such a straight forward and simple process. To skip the how to and just get started, just use my published recipe to get your events tweeting right away.

http://ifttt.com/recipes/2797 (you will still have to verify the connections to your account from ifttt.com)

If you would like to see the simple set up, just follow these steps.

1 – Create a new task.

2 – Select Gmail.

3 – Choose the “New email from” trigger.

4 – Add the email address from the Google Calendar Reminders and create the trigger.

calendar-notification@google.com

5 – Set up Twitter as the action channel.

6 – Choose the “Post a new tweet” action.

7 – Use the default action field {{Subject}} and create the action.

8 – Create the task.

Now add your events to your calendar and get tweeting.

Those of you with Facebook pages can even do this, here is my recipe for Google Calendar to Facebook pages. http://ifttt.com/recipes/2801

Danny Silva

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9 Comments

Posted by on September 26, 2011 in Google Calendar, How To, Teaching

 

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Google Calendar to Twitter – update

In the post “Google Calendar to Twitter – How to get the most out of Google Calendar” I should you how to set up Google Calendar to post to Twitter.  This worked great at the time I set it up but with time comes updates and changes.  One of the biggest hurdles that I have been questioned about is Gmail’s new verification to forward an email.  There is also the change in TwitterMail being purchased by TwitterCounter.  To help with confusion, I prepared a short presentation with the steps to get you up and running. Be sure to leave a comment if you have any questions.

 
2 Comments

Posted by on July 28, 2011 in Google Calendar, How To, Teaching

 

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Google Calendar: How to use a Google Group with GCal to set up birthday announcements

How would you like to post a Happy Birthday wish for people in your school or group on their birthday and allow everyone else to add to those wishes?

I have been doing this for a great group of educators (Google Certified Teachers) over the last year and a friend, Mark Allen, has inspired me to post about how to make it happen. He has also given me the great idea to automate it for use in schools.  Wouldn’t it be great to wish every student a Happy Birthday?

We will look at both methods, one more personal and no automation and the other with automation but with better consistency.

What you will need:

  1. Google Calendar
  2. Google Group
  3. Gmail
  4. Everyone’s birth date

The personal birthday connection.

  1. Have a Google Group set up (this can be an exsisting group) with everyone.  In Google Apps you could use a Google Apps Administrator Group or a Google Apps User-managed Group (A group that a user sets up if User-Managed Groups has been turned on by an Admin) .  If you are not using Google Apps you can use a Google Group.
  2. Create a new Calendar and Share it with the Group so the members can add their birthdays to the calendar.
  3. As a member’s birthday comes close. Post a message to the group to wish that person a Happy Birthday and to encourage others to do the same. (To make things easy on yourself, add a default email reminder to the birthday calendar two to three days in advance.  Then you will receive an email so you will not forget to post to the group.)

The automated birthday connection.

  1. See #1 above (This could be a group that will only allow announcements or it could be interactive)
  2. Create a new Calendar.  You can still have members add their birthdays to the calendar by sharing it, but since you will be automating the process it might be cleaner to use a CSV file to import all the birthdays into the Calendar. (Suggestion: make the “appointment” subject something like “Happy Birthday John Smith”
  3. Be sure to add a default email reminder to the birthday calendar. Because this will be automated you will need to decide if you want to send the birthday announcement on that day or two to three days in advance.
  4. To make this fully automated you will need to create a filter in Gmail to forward the Happy Birthday reminder to the Group email from #1.  You will need to use the advanced filters to make sure only the Happy Birthday messages get forwarded to the group.
  5. If you want to really publicize the birthdays you could use Google Calendar to Twitter to Tweet the birthday news to all of your followers.

Now get out there and wish everyone a Happy Birthday!!!

 
6 Comments

Posted by on January 8, 2011 in Google Calendar, How To, Tech Tid Bit

 

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How to become a Google Apps EDU Certified Trainer

I have noticed a pattern over the last few weeks of people asking, how do you become a Google Trainer and what does that mean.

The process to become a Google Apps EDU Trainer is fairly straight forward.  I think of there being three stages to this process: Using the Training Center, becoming a Qualified Individual, and finally becoming aCertified Trainer.  The Training Center is always available and it’s your choice if you want to go through all the stages.

The Training Center

The Training Center is available to “teach yourself to become an Apps expert in the classroom.” The great part about the Training Center is that it is broken up into six training modules: Google Apps Education Edition, Apps Mail, Calendar, Docs, Sites, and Other Tools.  What does this mean for you?  It means that if you are in the Training Center to find out more about Calendar, my favorite, you can.  Just go straight to the Calendar Module and become a Calendar expert or look for that one piece of information that you needed.  Don’t forget to use the “Search this site” button in the top right hand corner if you are looking for something specific.  As a teacher you could use the the training center to become more proficient in the use of Google Apps for your classroom.  So if you just want the information, it’s all there waiting for you in the Training Center.

Individual Qualification

If you are interested in testing your new knowledge acquired in the Training Center you can take all six exams.  Passing all six exams will give you the honor of being “Google Apps Education Qualified” and earn you a certificate. Google Apps Certificate The exams are $15 dollars each and you will need to pass each exam with a score of 80% or higher.  You could give your students the chance to become qualified.  I know there are Computer Application courses in high schools that allow students at the end of the course to take tests for certifications for various manufactures of software.  Why not let the student take the tests and at $15 dollars per test, it is very reasonable compared to other exams.

Certified Trainer

You’ve passed all six exams and have decided to go for the gusto and become a Certified Trainer.  Now what?  According to Google, Certified Trainers have extensive experience in teacher training and Apps deployment.  So, if this fits who you are and what you do, go for it.  Here are the requirements from Google’s Program Details web page.

“Certified Trainer” individual applicants must:

  • Have previously achieved ‘Qualified Individual’ status.
  • Demonstrate work history and experience in technology instruction and/or professional development. Strong references from school or business clients are required.
  • Create sample learning materials and provide a short video which demonstrates your ability to create and present instructional material.
  • View the complete application here.

The application is not too difficult, but where most people get hung up is the short video.  If you have given tutorials before in person then you are not that far away from creating a video.  One of the video hang ups is what do I put in the video?  My advice: pick a topic from the training center that you like, something you know how to do, that was new to you, or something that you know colleagues have had problems or questions about in the past.  This will make the video have a personal connection.  Use the Training Center to help you with your script.  The other hang up on the video is how do I create it?  There are numerous versions of screen recording software out there on the web for sale.  There are also a few websites that will let you do the same thing.  I would recommend  Camtasia. It has lots of great tools to cleanup and put the professional touches on your video. Best part is that TechSmith gives you a 30 day trial with no limits.  Here is the video from my application:

And what will you get out of this Certification:

What’s in it for you? As a Google Apps Certified Trainer, you will receive:

  • Early access to technical training and support materials.
  • A Google ‘badge’ for your online marketing, and other marketing collateral.
  • Additional visibility in the Apps Marketplace as a Solutions Provider.
  • Shared training resources from the community of fellow Certified Trainers.

I hope this helps to answer the question.  How do you become a Google Trainer?  Please feel free to ask more questions in the comments.  Now get out there and do some training.

 
22 Comments

Posted by on December 18, 2010 in How To, Teaching

 

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Google Certified Trainer Program and a Google Calendar Labs How-to

I am very excited, I found out today that my application was accepted to become a Google Certified Trainer.

To become a Google Certified Trainer, check out the “Become an Apps Certified Trainer.”  There is a great Training Center and then you will take six exams.  After passing all six exams, you become a Qualified Individual.  The last step to become a Certified Trainer is to fill out an application and produce a two minute video “which demonstrates your ability to create and present instructional material.” (Program Details)  Even if you are not interested in taking the tests, I would recommend using the training center to learn a great deal of information about Google Apps.

Here is the video that I produced as part of the application process. It is on Google Calendar Labs.

 
1 Comment

Posted by on September 14, 2010 in How To, Teaching, Tech Tid Bit

 

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How to add a linkable Google Calendar event to non-digital media with Goo.gl QR codes

In my last post I talked about how to add a Google Calendar Event Button to a website, Google Map, or any other place you can add HTML code. Today, I am going to show you how you can use Google Calendar Event Publisher and Google’s URL shortening service, goo.gl, to add a link to non-digital media.

First, what exactly are we talking about doing. We are going make a poster or flyer for an event and add a QR code (bar code) to it. This will allow someone with a smart phone to scan the QR code and automatically add that event to their Google Calendar.

Here is how it is done:

Step 1: Design your poster or flyer (Duh!)

Step 2: Go to the Google Calendar Event Publisher web page and create your event. (You can even add the location of the event)

Step 3: If you have not done so click on “Create button HTML” at the bottom. Look for the <a href=” at the beginning of the HTML code. Select everything between the quotes (make sure you are between the correct quotes) and copy it.

Step 4: Go to this website http://gaigalas.net/lab/googl Take the web address that you just copied from the HTML code and paste it into the URL field.

That will produce a URL shortcode and a QR code.

Final Step: Right click on the QR code (the funny bar code looking thing) and save the image. Now you can add it to your event flyer or poster. (be sure not to expand the image to large so that it will not become fuzzy or pixelated).

Now anyone with the a cell phone or device capable of scanning that code will be able to add the event to their personal Google Calendar.

For more information on Google Calendar please check out either of my Google Calendar Training pages at SmallSchoolBigTech.com or atGoogle Teacher Academy Resources

Or If you have any questions please leave it in the comments so I can respond.

 
14 Comments

Posted by on May 29, 2010 in How To, Teaching

 

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Google Calendar’s often forgotten Event Publisher

There is a little tool that is hidden in the help area of Google Calendar. Call it an Easter Egg if you will. It is Google Calendar’s Event Publisher.

There are actually two tools on this page; the individual event publisher and an entire calendar publisher.

Both of these tools allow you to create a “Google Calendar” button for an event or an entire calendar. First off these buttons provide a link to an event that you might be promoting or maybe a calendar that you might want people to be able to subscribe to.

But what to do with these buttons. After you insert your information and hit “Create button HTML” you can then use the simple HTML code that is supplied to post an event or an entire calendar to your website. When people click on the button they will launch a Google Calendar window and are asked if they would like to add the event/calendar to their Google Calendar.

You can add this button to almost anywhere you can insert HTML code including a Google Map.

Now someone can add the event to their calendar from Google Maps.

For more information on Google Calendar please check out either of my Google Calendar Training pages at SmallSchoolBigTech.com or at Google Teacher Academy Resources

 
3 Comments

Posted by on May 27, 2010 in Teaching

 

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