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Google Calendar: How to use a Google Group with GCal to set up birthday announcements

How would you like to post a Happy Birthday wish for people in your school or group on their birthday and allow everyone else to add to those wishes?

I have been doing this for a great group of educators (Google Certified Teachers) over the last year and a friend, Mark Allen, has inspired me to post about how to make it happen. He has also given me the great idea to automate it for use in schools.  Wouldn’t it be great to wish every student a Happy Birthday?

We will look at both methods, one more personal and no automation and the other with automation but with better consistency.

What you will need:

  1. Google Calendar
  2. Google Group
  3. Gmail
  4. Everyone’s birth date

The personal birthday connection.

  1. Have a Google Group set up (this can be an exsisting group) with everyone.  In Google Apps you could use a Google Apps Administrator Group or a Google Apps User-managed Group (A group that a user sets up if User-Managed Groups has been turned on by an Admin) .  If you are not using Google Apps you can use a Google Group.
  2. Create a new Calendar and Share it with the Group so the members can add their birthdays to the calendar.
  3. As a member’s birthday comes close. Post a message to the group to wish that person a Happy Birthday and to encourage others to do the same. (To make things easy on yourself, add a default email reminder to the birthday calendar two to three days in advance.  Then you will receive an email so you will not forget to post to the group.)

The automated birthday connection.

  1. See #1 above (This could be a group that will only allow announcements or it could be interactive)
  2. Create a new Calendar.  You can still have members add their birthdays to the calendar by sharing it, but since you will be automating the process it might be cleaner to use a CSV file to import all the birthdays into the Calendar. (Suggestion: make the “appointment” subject something like “Happy Birthday John Smith”
  3. Be sure to add a default email reminder to the birthday calendar. Because this will be automated you will need to decide if you want to send the birthday announcement on that day or two to three days in advance.
  4. To make this fully automated you will need to create a filter in Gmail to forward the Happy Birthday reminder to the Group email from #1.  You will need to use the advanced filters to make sure only the Happy Birthday messages get forwarded to the group.
  5. If you want to really publicize the birthdays you could use Google Calendar to Twitter to Tweet the birthday news to all of your followers.

Now get out there and wish everyone a Happy Birthday!!!

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Posted by on January 8, 2011 in Google Calendar, How To, Tech Tid Bit

 

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Camtasia, Jing & Snagit – Great tools for educators from TechSmith

In my last post “How to become a Google Apps EDU Certified Trainer” I mentioned using Camtasia, a TechSmith product. It made me reflect on their outstanding products and how I use them in my different roles in Education.

As an Educator, I find myself consistently using software from TechSmith. I have used Camtasia for the last two years at school and Jing for at least that long. In my experience, their software is simple to use with outstanding results.

As a teacher and Technology Coordinator for the Le Grand High School District, I use Jing to quickly take screen-shots and screen-captures to help my students and staff. If I need to easily show someone where the submit button is on the screen or how to reserve a room using Google Calendar, Jing is the software I open. With a few clicks I can quickly take a screen-shot or a screen-capture, save and upload it, and have a URL to email or post for students or teachers to view. I find myself also using Jing more and more for twitter to help answer questions or to ask my own questions.

As a Google Certified Teacher and a Google Certified Trainer I have had the opportunity to be a Lead Learner (presenter) for professional development sessions for educators from around the world.  I have found Snagit to have that professional polish for taking screen-shots to add to my presentations. Snagit is as simple to use as Jing but with some great added features, like drop shadows and transparency to name a couple.

As a blogger and an online teacher, I find Camtasia Studio to be a wonderful tool. Camtasia allows me to make great how-to videos and simply save them locally or send them to Youtube to be published to the world or my class. For on-line courses it’s a must have. I can show and explain the process the students need to perform simply, with no confusion. As a blogger some of my most viewed posts are ones with screen-captures demonstrating cool applications or software. Again, TechSmith makes things easy in Camtasia just like in Jing and Snagit, but still gives you the added features to take your screen-capture productions to the next level.

TechSmith has an Education Community and an Education Blog for more information on using their products in Education.  I would love to hear how others are using these products or similar ones in their classrooms.  Please use the comments below and be sure to leave a link to your How-to’s.

(Full discloser, I have been using Jing and Camtasia for two plus years and was recently given a copy of Jing Pro, Snagit, and Camtasia Studio for free from TechSmith through the Google Certified Teachers group.)

Update: Here are some tweets with links to great examples of TechSmith Products in Education;

DeputyMitchell David Mitchell – @iteachag I don’t have ‘How to’ but my 10 year olds do!http://bit.ly/cUfm4z and this is Thomas: A must watch http://bit.ly/fkoe1O

ianaddison Ian Addison  – @iteachag http://www.stjohnthebaptistprimary.co.uk under staff. @baggiepr‘s are on www.ictvideohelp.co.uk

 
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Posted by on December 22, 2010 in Teaching, Tech Tid Bit

 

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Danny Silva – iteachag – featured in the Merced Sun-Star

Recently, I was lucky enough to be featured on the front page of the local paper, the Merced Sun-Star.  It was a great opportunity to be able to share information about attending the Google Teacher Academy in London as a Lead Learner (presenter). I was also able to share how I have been able to include technology in my agriculture courses at Le Grand High School, including Agriculture Earth Science and Agricultural Communications, a ROP course.

Danny Silva at the Google Teacher Academy

To my surprise the article has been republished more than once on the internet. It was an editor’s pick for the ASCD Smart Brief and also posted on a blog site sponsored by the National Young Farmer Educational Association (NYFEA) – Agriculture’s Promise. It has been a great way to build my PLN with other Agriculture Teachers from around the country.

I would like to thank Nathan Quevedo, Public Information Officer for MCOE for sending out a press release and Jamie Oppenheim for writing a very nice article.  Here is the full article from the Merced Sun-Star‘s website.

 
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Posted by on August 12, 2010 in About Me, Teaching

 

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Google Teacher Academy Reflection

WOW!!! What an incredible six months this has been. It is hard to believe that it has been only that short of time since I was in Washington D.C. for Google Teacher Academy. I have gained so many friends, opportunities, and experiences from GTA. I have also had the opportunity to share my experiences with others through workshops and presentations.

Friends, colleagues and my PLN:
This is by far the most valuable part of the GTA experience. Attending a GTA allows 50 educators to come together to learn a lot (imagine drinking from a firehose), share and compare information and not just about Google but also about education. Part of the experience is also the opportunity to build a very strong network of individuals that are willing to share anything they have with one another and when someone puts out a call for help, there are countless responses; this is the Google Certified Teacher (GCT) community. The community stretches beyond the borders of GCT’s to all their own PLN’s which builds a worldwide network of people that have similar passions: education and technology.

Opportunities and Experiences:
I have had several opportunities that have stemmed from GTA. One of which is the chance I had to be one of the Lead Learners at the GTA in San Antonio, TX, the first GTA specifically for administrators. What an honor to be in the company of such outstanding educators for a second time. The title of Lead Learner was certainly appropriate. I think I got almost the same amount of knowledge from this experience as my first GTA. Not to mention the chance to build my PLN with 50 more like-minded people.

Part of being a GCT is to go and spread the knowledge you have have gained from attending a GTA, your GTA action plan. This can be done by presenting at workshops or confrences; helping others one-on-one or through inservices; spreading information through papers, blogs and podcasts; or even by making how-to videos or worksheets.

Personally, I have been able to do several of these things to fulfill my action plan. First, a colleague from school and I succesfully migrated our entire staff from Microsoft Exchange to Google Apps for Education, including three days of tech training for each staff member, one of which was a complete day on Gmail and another on Google Apps tools. Second, I have presented at several workshops and conferences on using Google tools and technology in education including at the ASCD confrence at the Google Apps booth. Third, I have produced how-to videos and posts that I published to my blog and along with Andrew Schwab (Blog), the Technology Director at our school, produced a podcast series entitled Small School Big Tech.

I have to say having the oppurtunity to be part of a GTA has been outstanding and the benefits have not slowed down. I highly recommend applying if you have the opportunity; the benefits far exceed your wildest expectations.

 
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Posted by on June 9, 2010 in Teaching

 

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Google Teacher Academy Video Application Washington D.C. 09

Update: I’ve made it. I have been accepeted to go to the Google Teacher Academy in Washington D.C.

Here is a link to another site that has all of the GTADC videos that have been tweeted. GTADC09

 
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Posted by on November 9, 2009 in Teaching

 

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Welcome to the I Teach Ag Blog

I am a Google Certified Teacher, Google Apps Certified Trainer, an administrator and teacher in a small rural school in the Central Valley of California, Le Grand High School. I teach students in the subjects of Introduction to Agriculture Science and Agricultural Communications. I am the local FFA Advisor, Agriculture Department Head, & Technology Coordinator for the district. Currently I am also the Central Region California Agricultural Teachers’ Association Vice President. Co-creator of Small School Big Tech Podcasts.  I think of myself as a life-long learner and have a passion for my family, technology & gadgets, and teaching others.  I hope you enjoy my posts and please feel free to leave a comment.Silva

Links to Me:
http://iteachag.com
http://www.iteachag.net
http://twitter.com/iteachag
http://www.diigo.com/user/iteachag
http://www.smallschoolbigtech.com

 
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Posted by on April 27, 2009 in About Me

 

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